Purpose

This position will support the framing office and lumber yard in an administrative capacity.  This position requires a positive attitude, flexibility, enthusiasm, dependability, trustworthiness, and a high degree of confidentiality.  Must be bilingual in Spanish and English.

Essential Functions

Provide customer service to colleagues, employees, vendors and other visitors with a friendly and helpful attitude.  Answer and direct phone calls to the appropriate person.

• Accounting
  • • Verify invoices against purchase orders
    • Code and enter invoices into software system
    • Assist in weekly check runs
    • Assist in inventory including, but not limited to, entering inventory counts into software system, verify information, and run reports
    • Assist in month-end process
• Miscellaneous
  • • Sort and distribute mail. Schedule FedEx pickups
    • Maintain office inventory and order supplies as needed
    • Process new hire candidates by completing new hire paperwork and enter into software system
    • Send out monthly benefit enrollment letters and answer benefit questions
    • Translate documents/forms from English to Spanish
• Payroll
  • • Process weekly payroll
    • Assist in special projects or requests.  Other duties as necessary

Competencies

• Ability to self-motivate and multi-task as well as work both independently and on a team.
• Well-developed interpersonal skills and a professional demeanor.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and exercise extreme discretion.
• Excellent problem solving/judgement skills and a high level of attention to detail and accuracy.

Qualifications

• At least 1 year of previous experience in Accounting role
• At least 1 year of previous customer service and/or administrative  experience
• Microsoft Office skills, specifically Excel